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Resolution of the Call for grants to attend the SEFS13 meeting in Newcastle
University, England (18-23 June 2023)
Number of applicants: 4 Number of Grants: 3 (2 students and 1 postdocs)
EVALUATION CRITERIA
The evaluation commission will consist of the AIL secretary, the AIL treasurer and the members representing the Young
AIL group in the AIL board, except in case of conflict of interest. In this situation, the affected person will be replaced
by another board member. The decision of the evaluation commission will be a final judgment without appeal.
The selection of candidates will be based on the following criteria, ranked by importance:
1. Candidates who have not benefited from AIL or SIBECOL grants to attend meetings or courses, up to 5 years
before this call opens (thesis or communication prizes will not be considered).
2. Candidates who have asked for an oral communication.
3. Candidates who have never attended a scientific meeting.
4. Candidates who are unemployed at the time of the application (a document certifying this condition needs to
be submitted together with the application).
5. Candidates with longer membership to AIL and SIBECOL.
6. Candidates with children under 3 years at the time this call opens. Priority will be given to women (following
an AIL study, Sánchez-Montoya et al. 2016), men having benefitted from paternity leave of at least 2 months,
and other situations.
7. Candidates from research groups whose members have not benefited from AIL or SIBECOL grants to attend
meetings or courses, up to 2 years before this call opens (thesis or communication prizes will not be
considered). Research groups will be defined by the Principal Investigator.
8. In case there is a tie, the abstracts will be selected based on their topic (marine, terrestrial or freshwater) to
increase the diversity of selected abstracts.
Information referring to criteria 1, 2, 3, 4, 6 and 7 will be asked for in the application form. In case a candidate does
not provide all the required information, the least favorable criteria will be applied.
No more than one grant will be attributed to the same institution if doing so implied candidates from other institutions
not receiving the grant. Thus, in case two grants fall in the same institution, and the candidates are tied, the abstracts
will be evaluated based on criteria number 8.
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CANDIDATES LIST
The following candidates have been selected for the grants:
• Carlota Sánchez Campaña
• Guillermo Quevedo Ortiz
• Zeynep Ersoy
Below there is a list with the ordering and selection of the candidates shown based on the criteria established in the call.
Orden Candidato Meet
requirements? Pre/Post
1. AIL/SIBECOL
grant in the last
5 years
2. Poster
/ Oral
3.First
Scientific
Meeting?
4. Unemployment
5.
Membership
AIL-SIBECOL
6. Hijos? 7. IP Grupo 8. Tema
pre-1 Carlota Sánchez Campaña Y pre N oral N Y 2022 N Núria Bonada Freshwater
pre-2 Guillermo Quevedo Ortiz Y pre N oral N N 2021 N Núria Bonada Freshwater
pre-3 Fernanda González Saldias Y pre N oral N N 2023 N Joan Gomá Freshwater
post-1 Zeynep Ersoy Y post Y oral N N 2016 N Núria Bonada Freshwater
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OBLIGATIONS OF THE SELECTED CANDIDATES
Before the meeting:
• Inform the AIL secretary about the acceptance of the communication.
• Send to the AIL secretary an invoice of the registration fee in name of AIL so that the grant can be paid (early
registration to the meeting closes on 14th April 2023). Selected candidates should ask the meeting
organization for an invoice with the description (including the beneficiary name) and as the payer the
“Asociación Ibérica de Limnología”, with CIF number G-80028186 and address C/ Porche, 2-1, 46920 –
MISLATA.
• In case these documents are not sent, the grant will be transferred to the next candidate in the waiting list
that fulfils all the criteria, to whom the same documents will be requested.
• Inform the AIL secretary about other financial support obtained to cover the meeting registration fee, in which
case the grant would be transferred to the next candidate in the waiting list that fulfils all the criteria. However,
the AIL grant is compatible with other funding covering the travel and accommodation expenses related to
the meeting attendance.
• Inform the AIL secretary in case of impossibility to attend the meeting so that the grant can be transferred to
the next candidate in the waiting list that fulfils all the criteria.
During the meeting:
• Acknowledge the grant in the communication (oral) by showing the AIL logo and mentioning this call.
• Represent the AIL in the stand, in case there is one, on the established schedule.
NOTIFICATION AND PAYMENT OF THE GRANTS
• The decision of ranked list of pre-selected candidates to all AIL members has been made in this
communication.
• Until the meeting, the selected candidates will notify the AIL secretary if other grants incompatible with the
AIL grant have been received.
• The grant will be paid as a reimbursement to the selected candidates when the document testifying the
acceptance of the abstract and the invoice have been received by the AIL secretary. For the reimbursement,
the beneficiary should contact the AIL secretary (secretaria@limnologia.net) and provide the necessary bank
information to allow the reimbursement of the registration fee. The reimbursement will be paid to the
beneficiary only if he/she has paid the registration fee, not his/her institution. Thus, the payment of the fee
needs to be made individually by the beneficiary, and both AIL and his/her names must be in the invoice.
Romina Álvarez Troncoso
Secretary of the Iberian Association of Limnology
Barcelona, 1st March 2023